This page contains links to circulars mailed to clubs so that you can download them for your club’s use

If you have any ideas which you would like to share with other club officers then please let FMC know.

Club Circulars

Copies of material recently mailed to, or referred to, member clubs is available for download here:

  • Letter to all clubs regarding 2015 AGM: download (06/05/2015)
  • 2015 AGM Agenda: download (06/05/2015)
  • 2015 AGM attendance and voting rights form: download (06/05/2015)
  • 2014 AGM Minutes: download (06/05/2015)
  • Proposed rule changes for 2015 AGM: download (06/05/2015)
  • FMC Annual Accounts 2015 download
  • FMC Mountain and Forest Trust Annual Account 2015 download
  • Update on AGM and Election of Executive proposals: download (16/11/2014)
  • Possible Changes to AGM and Election of Executive: download (15/09/2014)
  • 2014 Annual Report: download (12/05/2014)

Community Conservation Partnership Circulars

FMC is a member of the Outdoor Recreation Consortium, along with the New Zealand Deerstalkers Association and Trailfund NZ

The purpose of the Outdoor Recreation Consortium is to encourage volunteers to enhance and maintain our backcountry facilities. We encourage all clubs to consider applying for funding when available.

The Outdoor Recreation Consortium webpage can be found at:

Liability Issues

FMC is asked from time to time to comment on the liability of member clubs in the event of a fire or accident occurring on a club trip. Four documents which give general guidelines have been prepared to help explain the situation to clubs.

Join A Club Brochure

The FMC has available a generic “Join A Club Brochure” for clubs to use in their own promotion. There is no charge to clubs for these brochures. You can see a copy of it as a pdf file here . There is space inside for clubs to stick their own label (80mm x 40mm). If you would like some of these brochures contact the Administration officer. FMC can help Clubs with printing labels though clubs will need to meet the cost of these. Contact the FMC Secretary for more details.

Electronic Databases

Clubs interested in a stand alone database package try Membership Database Pro. You can download a free trial version of the software from this link. There is a one off cost based on size of the club (prices are on their website). This is a NZ company with very good support. It is already in use by some of our clubs.

Membership Database Pro has agreed to give FMC member clubs a 10% discount on the cost of the software .